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+# Python Tutorial – Organizational Checklist
+
+A chronological checklist for organizing a Python tutorial at Empa. Use the **T-** labels as reminders of when each action should be taken relative to the tutorial start date.
+
+
+## T-∞ · As soon as dates are known
+
+> [!NOTE]
+> Ideally end of the previous year, or no later than February of the tutorial year.
+
+- [ ] Inform **LeadCampus** of the scheduled tutorial dates
+  - [ ] Confirm the maximum number of participants
+- [ ] Book a suitable tutorial room
+
+
+## T-6 to T-8 weeks · Before the LeadCampus registration deadline
+
+> [!NOTE]
+> LeadCampus typically sets their registration deadline 7–10 days before the tutorial starts. Send the announcement 1–2 months before *that* deadline.
+
+> [!IMPORTANT]
+> Email templates are stored in the shared Teams folder.
+
+- [ ] Send an institution-wide email to announce the upcoming tutorial
+
+
+## T-1 week · One week before tutorial start
+
+- [ ] **If the tutorial runs on the Renku platform:** submit a resource request to Renkulab
+  - Required info: number of participants, CPU/RAM specs, dates, timetable
+  - Submit at [this link](https://renku.notion.site/ac0228ddcc1e4391840d961d1c10a4dc)
+- [ ] Book the **coffee break catering** with Empa catering staff (**must be** after the tutorial's deadline)
+
+> [!WARNING]
+> Double-check if Renku's link to submit a resource request is still valid.
+> If not, contact them directly via email.
+
+
+## T-2 to T-3 days · A few days before tutorial start
+
+- [ ] Ask **LeadCampus** for the **final attendee list**
+  - Used to collect signatures and track attendance (present/absent per session)
+
+
+## T+2 weeks · Within two weeks after the tutorial ends
+
+- [ ] Follow up with **LeadCampus** for the **feedback survey results**
+  - They are usually proactive about sharing these, but a reminder is good practice
+  - [ ] Save the survey PDF(s) in Teams under the tutorial folder, named consistently: `<year> - <tutorial name>` (e.g., `2026 Advanced` or `2025 - Intro`)